You can do that through our online registration module. If you like, you can also order various items right away.
The account can be accessed via this link (or through the top menu of this site). Enter the email address you provided during registration and the password you received.
Yes, it is mandatory. It includes:
You can reach us by email at or by phone at +31 20 2805544.
Via . Please clearly indicate the number of square meters you need and whether you prefer to use your own stand construction or the uniform stand construction.
Absolutely, provided that the stand design is submitted no later than December 15 via . In that case, you only pay for the floor space and – if needed – electricity. We do require that your stand is equipped with a back wall and carpet. Also, don’t forget the lighting: a well-lit stand attracts more attention.
For small companies, there are budget-friendly spots available in the collective pavilions. These include a wooden counter, a chair, power for a laptop, and a back wall (192 cm wide x 250 cm high). A table alone is not considered a full-fledged stand.
No, a company or organization can book only one spot. If you’d like a larger presence, a standard stand (3×3 m) is a great option.
The measurements are in this pdf.
That is possible. Please contact .
There is no exact deadline, but it is advised to register at least two months before the event starts due to the limited availability of spots on the floor plan.
No, we do not have a fixed floor plan where exhibitors can choose their own stand. However, we do take exhibitors’ preferences regarding stand location into account as much as possible.
Utrecht: Friday and Saturday from 10:00 AM to 5:00 PM, and Sunday from 10:00 AM to 3:00 PM.
Ghent: Saturday and Sunday from 10:00 AM to 5:00 PM.
Please contact . For items ordered through the Jaarbeurs webshop: or +31(0)30 295 29 99.
You can order extra construction passes in your account. Don’t forget to share all information about setup and teardown with the stand builder!
You can order extra participant tickets in your account.
You can order extra invitation tickets in your account.
You can do so in your account.
On the system walls, you can use double-sided tape, adhesive tape, and similar materials to attach posters and other decoration materials. Please remove the tape and any other materials afterwards to leave the walls clean.
It is strictly forbidden to use nails, thumbtacks, or similar items on the system walls. Any damage caused to the walls will be charged for repair costs.
Please contact for this .
That’s possible; exhibitors can rent a room for this purpose. However, room availability is limited, so we recommend submitting your presentation request in time, preferably before October 1.
Not during, but the day prior to the fair, we organise the International Bike & hike Tourism Conference (IBTC). Please look at www.ibtconference.com for more info.
No, this is not included.
For stands in Utrecht, you can order this through the Jaarbeurs webshop. For stands in Ghent, please email to or order this directly in your account.
A connection with a capacity of 3 kW is sufficient for equipment such as:
If you want to connect multiple devices at the same time, a higher capacity is recommended.
Note: continuous power supply is required for connecting a refrigerator.
This is subject to the organization’s approval. In all cases, you must submit the stand design to us in advance.
Yes, that is possible; hanging items using this method is called rigging.
Rigging is possible in the Jaarbeurs halls, but not in all areas of the halls. Orders can be placed via the Jaarbeurs webshop. Once the Jaarbeurs webshop is open, you can log in by creating your own account and place your order(s). From one week before the fair, ordering is only possible by email or by phone at +31(0)30 295 2999.
Rigging is also possible in Ghent. Exceptions are the ‘no rigging zones’ located near the entrance. You can request rigging through your account.
You can check your stand space and orders after logging into your account. Your stand location will be confirmed once the floor plan is finalized, and you will be notified about this. Additionally, you can find your location in the participant list on the website.
Please refer to the general information for Utrecht and Ghent in due course.
Please refer to the general information for Utrecht and Ghent in due course.
No, we do not have a fixed floor plan where exhibitors can select a stand. However, we do take exhibitor preferences regarding stand location into account as much as possible.
No, this is forbidden!
As soon as this is known, we will send you a stand number. This number consists of a digit indicating the hall, followed by a letter and a number that indicate the location according to a coordinate system.
No, if they have the construction passes – either printed or digital – registration is not necessary.
Yes. Please refer to the general information that you will receive before the fair.
Jaarbeurs: Only in the case of a small tasting. Please contact for this .
Ghent: Only a small tasting is allowed.
Jaarbeurs: You must register at least 48 hours in advance in DB Schenker’s Vehicle Registration System (VRS) to book a time slot. For the procedure, please check the website www.jaarbeurs.nl.
It is prohibited to park the vehicle on the loading and unloading area after unloading. Detached trailers and trailers are also not allowed to be left on the Jaarbeurs premises.
NOTE: If you exceed the loading and unloading time, this may result in charges, so please be careful!
On Thursday, you can no longer drive a car into the hall; the hall doors will be closed then. Transport (heavy) goods on this day using, for example, a trolley or hand truck.
Ghent: Yes, this is possible upon showing your construction ticket. After unloading, you must park at P1. The truck or car may not remain in the hall!
During exhibition days, you can park at P2 or P4. Please order parking tickets through the Jaarbeurs webshop. Log in using your Jaarbeurs account details.
Yes, at P1. Payment can be made to the parking attendant.
At the organization office. The location of this office will be indicated in the general information.
You can start dismantling the stand immediately after the fair closes: at 15:00 in Utrecht and at 17:00 in Ghent.
If you have your own stand construction, dismantling must begin before 17:00 in Utrecht and before 19:00 in Ghent. Uniform stand construction must be cleared immediately after the fair ends.
For both fairs, you have until 23:00 to complete dismantling. After that, the halls must be empty.
This is possible with the company DB Schenker. They will store your items for you. Please contact:
Jaarbeurs: of +31(0)30 295 29 99,
Flanders Expo Ghent: .
Report the theft to the police and make sure you have proper insurance coverage.
During the event and the setup and dismantling periods, you must have a liability insurance policy.
No, the invoice must be paid in advance.
Please contact
or if you received an invoice from Jaarbeurs +31(0)30 295 29 99 or .
Cancellation by a participant can only be made in writing by means of a registered letter to the organizer. The date of the postmark will be considered the cancellation date. In case of cancellation, the cancellation fees below will apply: